You rights as a data subject

Right of confirmation
Each data subject has the right to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes that his data is no longer processed they may contact the company at any time.

Right of access
Each data subject shall have the right to obtain free information about his or her personal data stored at any time as well as a copy of this information, the purpose of processing, with whom this data has been disclosed if any, the length of time the data will be retained, the existence of the right to request erasure of personal data, the existence of the right to lodge a complaint with the Data Protection authority. Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third parties and have the right to be informed of the appropriate safeguards relating to the transfer.

Right to rectification
Each data subject shall have the right to obtain from the controller without undue delay the rectification of inaccurate personal data concerning them. If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact the company.

Right to erasure (Right to be forgotten)
Each data subject shall have the right to request the erasure of personal data concerning them without undue delay. The controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

• The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
• The data subject withdraws consent.
• The data subject objects to the processing and there are no overriding legitimate grounds for the processing.
• The personal data have been unlawfully processed.
• The personal data must be erased for compliance with other legal obligations.
• The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

If one of the above reasons applies, and a data subject wishes to request the erasure of personal data stored by Car Rentals Ltd., he or she may, at any time, contact any employee of the company who shall promptly ensure that the erasure request is complied with immediately.

Right of restriction of processing
Each data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

• The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
• The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
• The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
• The data subject has objected to processing pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the above conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by Car Rentals Ltd., he or she may at any time contact any employee of the company who will arrange the restriction of the processing.

Right to data portability
Each data subject shall have the right to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit this data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent.
Furthermore, in exercising his or her right to data portability the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others. In order to assert the right to data portability, the data subject may at any time contact any employee of Car Rentals Ltd..

Right to object
Each data subject shall have the right to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her. Car Rentals Ltd.shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.
If Car Rentals Ltd.processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to Car Rentals Ltd.to the processing for direct marketing purposes, then Car Rentals Ltd. will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by Car Rentals Ltd. for scientific or historical research purposes, or for statistical purposes, unless the processing is necessary for the performance of a task carried out for reasons of public interest. In order to exercise the right to object, the data subject may contact any employee of the Car Rentals Ltd.

Automated individual decision-making, including profiling
Each data subject shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, or (3) is not based on the data subject's explicit consent.
If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject's explicit consent, Car Rentals Ltd.shall implement suitable measures to safeguard the data subject's rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision. If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may, at any time, contact any employee of the Car Rentals Ltd..

Right to withdraw data protection consent
Each data subject shall have the right to withdraw his or her consent to processing of his or her personal data at any time. If the data subject wishes to exercise the right to withdraw the consent, he or she may, at any time, contact any employee of Car Rentals Ltd..

Data protection for applications and the application procedures
The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller.

Last revison 28th May 2018

Car Rentals Ltd. Privacy Policy

Introduction
Car Rentals Ltd. takes Data protection very seriously and invests in resources to ensure that personal data is protected through processes that are by design targeted at keeping personal data safe. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR).
By means of this data protection declaration, our enterprise would like to inform the general public and our clients of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

Data Controller
As the controller, Car Rentals Ltd. has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed.
The Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

The CEO,
Car Rentals Ltd.,
Fliegu Street,
Qawra, Malta, SPB1400

What data do we collect and why do we store and process your Personal Data?
Car Rentals Ltd. collects a series of general data and information when a data subject either becomes a member by coming physically to our premises or through other communication channels. This data and information is stored securely either on a centralised server or on one of the company’s computers. Generally, when a data subject visits one of our branches we collect the following: Name & Surname, Address, Telephone and Mobile numbers and email addresses when required.

When using our website we may collect the above personal details as well. Our web hosting provider also collects data through their server logs such as (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (referrer), (4) the date and time of access to the Internet site, (5) an Internet protocol address (IP address), (6) the Internet service provider of the accessing system, and (7) any other similar data and information that may be used in the event of attacks on our information technology systems.
The data collected is never used by Car Rentals Ltd. to draw any conclusions about the data subject. Rather, this information is needed to help us deliver the level of service that we feel our clients deserve. We use this data to be able to contact our clients as part of a transaction and also to offer them new services and offers from time to time. We will request separate consent from to offer these offers. Offers may be sent to data subjects through various channels such as: Email Marketing and printed material by post.

Car Rentals Ltd. analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files, if any, is stored separately from all personal data provided by a data subject.
Where we are obliged to process your personal data in fulfilment of a legal requirement to which we are subject, or in pursuance of performing an obligation under a contract which we have with you, and you fail to provide us with that data, we may not be able to perform the services as agreed upon.

Who collects personal data?
Data is collected by
•    By our representatives through physical contact;
•    Through our website and social media pages;
•    Through emails opened and actioned by our representatives;
•    Through phone calls;
•    Through postal mail;

Retention Period
We usually retain the personal data of our clients for the period during which they are considered as clients. As a policy, Car Rentals Ltd. retains all personal data for two years from the date of the last contact. After this period, the data subject is no longer considered a client and their data is erased unless asked to do otherwise by the data subject.
In the case of marketing communications we ask for specific permission from the data subject to retain their email address and/or phone number indefinitely. The data subject is reminded continuously in every mail shot that they may opt out whenever they like of these communications.

Who we share your data with
Car Rentals Ltd. may use third party partners to help in processing data for marketing or other purposes such as ICT, logistics and Accounting and Audit firms. We are assured that our partners handle personal data under the strictest controls. We also purposely share only the data that is required for the processing task rather than all the personal data about a data subject.
Car Rentals Ltd. may, disclose and divulge your personal data, where disclosure is requested by public authorities in accordance with a legal obligation, such as law enforcement, tax and customs authorities, provided that the personal data which is requested is necessary by the said public authority to carry out a particular inquiry in the general interest, in accordance with European Union or Member State law. We may also disclose your data if we are under a legal obligation to do so, in pursuance of a judgment or court order, in order to enforce our Terms of Use or protect our rights.
Transferring of data outside of the European Union, particularly to countries which might not have appropriate data protection safeguards in place is very unlikely and in any case will be based on your consent.
Subscription to our newsletter

On our website, users may be given the opportunity to subscribe to our newsletter. Car Rentals Ltd. uses this newsletter to inform its customers and business partners about its offers. The newsletter may only be received by the data subject if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter and (3) if the data subject is a client and gives Car Rentals Ltd. consent (Opts in). A confirmation e-mail will be sent to the e-mail address when a user subscribes. A double opt-in procedure is employed. This confirmation e-mail is used to prove whether the owner of the e-mail address as the data subject is authorized to receive the newsletter.
During the registration for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the data subject at the time of the registration, as well as the date and time of the registration. The collection of this data is necessary in order to understand the (possible) misuse of the e-mail address of a data subject at a later date, and it therefore serves the aim of the legal protection of the controller.
The personal data collected as part of a registration for the newsletter will only be used to send our newsletter.

Cookie Policy on our website
Car Rentals Ltd.’s website uses cookies, which are small text files that are placed on users’ secondary storage to assist in enhancing your browsing experience by displaying content that is more relevant and applicable to you and your preferences. Furthermore, cookies are used for the proper functioning of the website. Our website will request your acceptance for the use of these cookies. Car Rentals Ltd. does not use data acquired through cookies to draw any conclusions about the data subject.

CCTV Cameras at our premises
Wherever we have CCTV cameras installed, their purpose is solely for security and not to monitor the movement of clients or employees. Their purpose is simply to ensure the security of the company’s assets as well as the personal physical security of our clients while they are at our premises. Data collected through these systems will only be divulged to third parties such as law enforcement agencies in the event of a security incident. Data on these systems is stored in a rotating manner and it is overwritten roughly every 30 days.

Data Security
The processing of your data will be processed in accordance with the provision of the GDPR. Car Rentals Ltd. takes appropriate precautions to preserve your rights and prevent any corruption, loss, damage or destruction of your personal data.

The company has appropriate security arrangements, including, where appropriate, limited physical access, administrative, procedural, and information ICT measures to prevent unauthorised or accidental access, collection, use, disclosure, copying, modification, disposal or destruction of personal data. In case our systems are compromised and suffer a data breach where the personal data of our clients is exposed, Car Rentals Ltd. will promptly inform the data subject and the Office of the Data Protection Commissioner.

Car Rentals Ltd. ’s representatives may access personal data strictly on a “need to use” basis for the performance of their duties. Company representatives are aware of the confidential nature of personal data and how they should handle it in strictest confidence.

How to contact us
You can contact us as follows:

Car Rentals Ltd.,
Fliegu Street,
Qawra, Malta, SPB1400
Phone: 356 2157 2380
Fax: 356 2158 2394

Routine erasure and blocking of personal data
The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.
If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data is erased in accordance with legal requirements.

You rights as a data subject
As a data subject GDPR provides you with extensive rights as follows:
•    Right of confirmation
•    Right of access
•    Right to rectification
•    Right to erasure (Right to be forgotten)
•    Right of restriction of processing
•    Right to data portability
•    Right to object
•    Automated individual decision-making, including profiling
•    Right to withdraw data protection consent
•    Data protection for applications and the application procedures

For more detailed information about your rights under GDPR, please click here.

Last revision 29th May 2018